Keep term charges and parent-facing billing in one place from the start.
Limited 2026 school rollout
Billing
Set up fee structures, voteheads, and invoices with less cleanup later.
Collections
Capture M-Pesa, bank, and cash receipts against the right student account.
Reporting
Give parents, bursars, and school leadership clearer statements and exports.
School fee software built for Kenyan bursars and school accounts teams.
Karo brings fee structures, invoices, M-Pesa recording, parent statements, expenses, and exports into one cleaner workflow for schools that have outgrown manual fee books and scattered spreadsheets.
Track allocation status, balances, and account corrections without chasing paper trails.
Review arrears, payment history, and expense records without rebuilding everything in spreadsheets.
A cleaner school fee workflow from billing to parent statements.
Karo gives Kenyan schools a stronger operating layer around fee billing, collections, parent statements, and school finance reporting.
Karo stays focused on what the product actually supports today: fee structures, invoices, payment recording, balances, credits, refunds, bursaries, expenses with receipt images, export requests, and parent-linked statements.
Bill clearly
Start every term with cleaner structures and more consistent billing.
Karo helps school finance teams organise fee structures by academic period and category, break charges into votehead-backed line items, and issue invoices without relying on disconnected sheets or hand-written books.
01
Fee structures and voteheads
Configure tuition and other charges in a way that is easier to review term by term.
02
Invoice preparation
Keep billing outputs aligned with the student account before collections begin.
03
Parent-linked records
Link families to student accounts so later statements and balance views stay consistent.
Billing setup
Fee office view
Academic period
Term 2 fee structure
Junior school, lower secondary, and transport lines can be kept in one reviewable setup.
Account grouping
Votehead-backed charges
Tuition, activity, lunch, transport, and boarding can be separated into clearer billing lines.
Invoice checklist
Before the fee desk gets busy
Student profile linked
Family account ready for parent statements
Ready
Charge lines reviewed
Voteheads and bill items aligned to the term
Checked
Invoice prepared
Billing can move to collections with fewer corrections later
Next
Collect faster
Record school fee collections with fewer loose ends and fewer balance disputes.
The collections side stays grounded in actual school finance work: recording M-Pesa, bank, and cash payments, checking allocation status, and resolving credits, refunds, bursaries, and transfers when family accounts need attention.
01
M-Pesa, bank, and cash receipts
Capture payment method and reference while keeping each collection tied to the right student account.
02
Balance review
See what is paid, what is partial, and where account follow-up is still required.
03
Credits, refunds, bursaries, and transfers
Handle corrections and exceptions without losing the audit trail.
Collections workflow
Allocation and balances
Payment channels
M-Pesa, bank, cash
Record school fee receipts against the student ledger with the right reference and method.
Account corrections
Credits and refunds
Resolve overpayments, bursary adjustments, and family transfers with cleaner control.
Collections board
What the fee desk is watching
M-Pesa receipt posted
Reference captured and linked to student account
Posted
Partial balance remains
Family account still needs follow-up after the latest receipt
Review
Transfer or refund requested
Account exception is waiting for action and a clean audit trail
Action
Report better
Give parents and school leadership a more professional view of the fee position.
Karo closes the loop with parent-linked balance views, downloadable statements, reporting on arrears and payment history, expense tracking with receipt images, and approval-based export requests when the office needs data outside the app.
01
Parent statements
Let invited families see linked children, recent payments, balances, and downloadable statements.
02
Reports and exports
Review arrears, votehead balances, and payment history without stitching the same picture together manually.
03
Expenses and receipt images
Keep back-office spending tied to supplier, payment method, notes, and supporting receipt images.
Statements and reporting
Parent and school outputs
Parent view
Linked children and statements
Parents can review balances, recent payments, and statement downloads from the linked account.
School reporting
Exports and arrears review
Finance teams can prepare external records without rebuilding the whole account picture from scratch.
Back-office recordkeeping
Beyond billing and receipts
Expense entry recorded
Supplier, votehead, notes, and payment method saved together
Expense
Receipt image attached
Supporting evidence stays with the transaction instead of a separate file trail
Proof
Export request approved
Account data can move out when needed without flattening the day-to-day workflow
Export
Built for the people who keep school fee operations moving every day.
Karo is already being used in live school operations. The product focus is not on glossy dashboards for their own sake; it is on the fee desk, parent accounts, finance reporting, and the records schools actually need to keep.
Stay closer to billing, receipts, balances, and parent-facing records with fewer manual handoffs.
Work through payments, credits, refunds, bursaries, expenses, and exports with better structure.
Review collections, arrears, and account position with a more professional reporting layer.
Give invited families a simpler way to check balances, recent payments, and school fee statements.
Built for the billing setup schools need before collections begin.
Capture school fee collections with the payment method and reference in one place.
Support parent-facing records as well as office reporting and export requests.
Keep back-office spending records closer to the same finance workflow.
Request school access
Request access for the next Karo rollout group.
If your school wants a demo or rollout conversation, use the separate access page and we will review the request for the next onboarding window.