Limited 2026 school rollout

School management software for fee billing, collections, and reporting in Kenya.

Karo gives Kenyan schools a finance-focused school ERP software layer for fee structures, invoices, M-Pesa recording, parent statements, expenses, and exports when manual fee books and scattered spreadsheets are no longer enough.

Billing Set up fee structures, voteheads, and invoices with less cleanup later.

Keep term charges and parent-facing billing in one place from the start.

Collections Capture M-Pesa, bank, and cash receipts against the right student account.

Track allocation status, balances, and account corrections without chasing paper trails.

Reporting Give parents, bursars, and school leadership clearer statements and exports.

Review arrears, payment history, and expense records without rebuilding everything in spreadsheets.

A finance-focused school ERP system for billing, collections, and parent statements.

Karo gives Kenyan schools a stronger finance layer inside the wider school management system stack: fee billing, collections, parent statements, and school finance reporting.

Karo stays focused on what the product actually supports today: fee structures, invoices, payment recording, balances, credits, refunds, bursaries, expenses with receipt images, export requests, and parent-linked statements.

If your team is comparing school management software, school ERP software, or a school ERP system, Karo is positioned around the finance office workflow rather than timetable, exams, or classroom management.

Bill clearly Collect faster Report better

Bill clearly

Start every term with cleaner structures and more consistent billing.

Karo helps school finance teams organise fee structures by academic period and category, break charges into votehead-backed line items, and issue invoices without relying on disconnected sheets or hand-written books.

Fee structures and voteheads Configure tuition and other charges in a way that is easier to review term by term.

Invoice preparation Keep billing outputs aligned with the student account before collections begin.

Parent-linked records Link families to student accounts so later statements and balance views stay consistent.

Billing setup Fee office view

Academic period Term 2 fee structure

Junior school, lower secondary, and transport lines can be kept in one reviewable setup.

Account grouping Votehead-backed charges

Tuition, activity, lunch, transport, and boarding can be separated into clearer billing lines.

Invoice checklist Before the fee desk gets busy

Student profile linked Family account ready for parent statements

Ready

Charge lines reviewed Voteheads and bill items aligned to the term

Checked

Invoice prepared Billing can move to collections with fewer corrections later

Collect faster

Record school fee collections with fewer loose ends and fewer balance disputes.

The collections side stays grounded in actual school finance work: recording M-Pesa, bank, and cash payments, checking allocation status, and resolving credits, refunds, bursaries, and transfers when family accounts need attention.

M-Pesa, bank, and cash receipts Capture payment method and reference while keeping each collection tied to the right student account.

Balance review See what is paid, what is partial, and where account follow-up is still required.

Credits, refunds, bursaries, and transfers Handle corrections and exceptions without losing the audit trail.

Collections workflow Allocation and balances

Payment channels M-Pesa, bank, cash

Record school fee receipts against the student ledger with the right reference and method.

Account corrections Credits and refunds

Resolve overpayments, bursary adjustments, and family transfers with cleaner control.

Collections board What the fee desk is watching

M-Pesa receipt posted Reference captured and linked to student account

Posted

Partial balance remains Family account still needs follow-up after the latest receipt

Review

Transfer or refund requested Account exception is waiting for action and a clean audit trail

Action

Report better

Give parents and school leadership a more professional view of the fee position.

Karo closes the loop with parent-linked balance views, downloadable statements, reporting on arrears and payment history, expense tracking with receipt images, and approval-based export requests when the office needs data outside the app.

Parent statements Let invited families see linked children, recent payments, balances, and downloadable statements.

Reports and exports Review arrears, votehead balances, and payment history without stitching the same picture together manually.

Expenses and receipt images Keep back-office spending tied to supplier, payment method, notes, and supporting receipt images.

Statements and reporting Parent and school outputs

Parent view Linked children and statements

Parents can review balances, recent payments, and statement downloads from the linked account.

School reporting Exports and arrears review

Finance teams can prepare external records without rebuilding the whole account picture from scratch.

Back-office recordkeeping Beyond billing and receipts

Expense entry recorded Supplier, votehead, notes, and payment method saved together

Expense

Receipt image attached Supporting evidence stays with the transaction instead of a separate file trail

Proof

Export request approved Account data can move out when needed without flattening the day-to-day workflow

Export

Built for the people who keep school fee operations moving every day.

Karo is already being used in live school operations. The product focus is not on glossy dashboards for their own sake; it is on the fee desk, parent accounts, finance reporting, and the records schools actually need to keep.

Bursars Daily fee desk control

Stay closer to billing, receipts, balances, and parent-facing records with fewer manual handoffs.

Accounts teams Cleaner back-office operations

Work through payments, credits, refunds, bursaries, expenses, and exports with better structure.

Principals Clearer school fee reporting

Review collections, arrears, and account position with a more professional reporting layer.

Parents Linked statement access

Give invited families a simpler way to check balances, recent payments, and school fee statements.

School fee structures and voteheads

Built for the billing setup schools need before collections begin.

M-Pesa, bank, and cash receipts

Capture school fee collections with the payment method and reference in one place.

Parent statements and exports

Support parent-facing records as well as office reporting and export requests.

Expenses and receipt images

Keep back-office spending records closer to the same finance workflow.

Request school access

Choose the right next step for your school.

Create your school account to get started. If your school would prefer a demo or rollout conversation, send an access request and we will review it for the next onboarding window.